Monthly Archives: March 2020

5 Tips For a Smooth First Business Travel Experience

Travel help from business travel experts is as good as meeting a business tycoon for management tips. Learning from them will bring smoothness in your trip.

In today’s working world, business operations have become more global. There are many business travel opportunities for the newly hired or promoted employee. While grabbing these travel opportunities a must, first time business travellers like you should travel smarter.

Sort Things Out
For first timers, it is best to be aware that you have two major classifications of the things that you will be bringing. One is your work-related things and the other one is your personal stuff.

Therefore, while choosing a light carryon luggage, it is also suggested that it is multi pocketed so you can enjoy more spaces.

Be Organized
In order to have an organized business travel, create a travel checklist of the work-related things that you need like your laptop, flash drive, printed reports on folders, brochures, calculators and the like. This will protect you from forgetting important or urgent tasks that your boss asked from you.

Make sure that you brought a good number of your business cards. Businesses can start with your plane mate or some other people you have bumped in the airport lobby.

Also check the lifespan of the batteries of your communication device so you won’t miss any important office correspondences and instructions.

Be Budget Conscious
If your office allows you to take care of your own transportation and reservation as part of your per diem during your business travel, the internet is your tool to check online for the best flight and hotel deals in Europe or Asia available.

Look for package deals, promo flights, and reasonably-priced business hotels or even nearby hostels. Tips would be to ask if the published rates are inclusive of applicable taxes. Also ask for the rates of late check-ins so you can include it in your travel budget.

Always Be Prepared
For your personal belongings particularly your clothing, it is best that you have brought clothes with business colors and shades like black, dark blue, brown, white and gray. This will allow you to be flexible in doing some mix and match so you maintain your being presentable as well.

In the business world, there are times that first impression lasts. As first time business travellers, you may not be familiar or accustomed to the foods of your destination, it is highly recommended to have anti-histamine with you all the time. This will help you stop allergic reactions instantly in order not to disrupt or disturb your meeting schedules and appointments.

Follow Airport Rules
Your liquids, including gels, in the array of your toiletries should be in zip-lock plastics as it is mandatory in any airports. It is also best to use slip-on shoes going to the airport so it would not be time consuming for you to untie and tie your shoelaces during security checks.

With these travel help gathered from seasoned business travellers, you will be ready for a remarkable business travel that will widen your perspective of the career you have chosen and loved. This might be the start of a series of world travel experience from work to leisure.

Combining Your Vacation and Business Travel to Save on Taxes

A vacation can be quite a high expenditure, yet may be a necessary break for you and your family. As vacations are typically considered a luxury expense, it means that you have to bear all the costs for your vacation with no help or breaks from Uncle Sam. However, with proper tax planning, you can deduct some vacation expenses under business travel. This is common practice is especially popular in the corporate world. Ever wondered why management meetings, corporate strategic meetings, or client entertainment are done in extravagant and lavish hotels?

You need to be careful when deducting the vacation/”business” expenses to ensure that you are within the rules of what the IRS qualifies as permissible costs. Furthermore, besides business travel, you can also deduct expenses for travel that couples as trips in looking for a job. These tips will help you properly plan your trip and maximize on possible “business” deductions:

Job Hunt Travel Expenses

The tax code allows for individuals to deduct travel expenses for travel to look for employment, even if one does not consequently get a job. However, you need to have been searching for a job that is in line with your current occupation. You cannot claim deductions if you are a first-time job searcher or if you are looking for a job outside your current career field. The IRS does not also allow taxpayers to deduct expenses if they have been unemployed for a long time and are looking to get back into the job market, even if their search for a job is within his or her former business or career specialty. The IRS permits deductions for expenses including travel, meals, and lodging accommodations. Therefore, when planning your vacation, you can combine the travel expenses with the expenses accumulated in search of new employment to claim the deductions.

Transportation Costs for Business Travel

Business travel deductions come with several rules that have to be carefully followed. The IRS is aware that a lot of business expenses can be misused to cater to personal expenses. Therefore, this could be a red flag area for IRS audits and therefore, you need to be careful when claiming such deductions. Costs for transportation within the U.S. are allowed if a trip has a business purpose. For international travel, a taxpayer will need to demonstrate that at least 75% of the trip’s purpose was for business to have the costs allowed as a deductible. If not, the taxpayer will need to set aside the business elements of the travel costs from the personal elements. If business travel is on a cruise, then it has to be on a U.S. vessel and the vessel must avoid docking at foreign harbors to be tax deductible. The business expense deductible for a cruise has at a cap of $2,000.00 a year.

Accommodation and Meals for Business Travel

For accommodation and meals, one needs to show that the stay was business-driven. However, you can overstay in your travel destination and enjoy a vacation after the business dealings are done. In such a case, you can only deduct the transport expenses and the expenses incurred during the business period of your trip. You will have to shoulder the full expenses of the extension time, as this is a personal expense. For business meals for yourself and your business associates, the tax code allows for only 50% of the cost to be deductible (you will need to foot the other 50% without a deduction break).

Other Expenses

The IRS also allows the deduction of any other business-related expenses while on your business travel. These expenses include tips, any taxi or car hiring expenses, phone calls, Internet connectivity charges, and laundry. However, the expenses need to be reasonable to avoid unnecessary audits. Furthermore, the IRS can reject deduction claims based on the levels of extravagance. There is a fine balancing that needs to be practiced here to avoid any IRS problems.

Travel with Family

If your business and vacation travel includes your family, you cannot deduct any of the expenses relating only to your family. You can however, deduct any costs that you shared with your family as business expenses. If for example you traveled to your destination for business in your car with your family in tow, then the transport will be an allowable business expense. You can also combine other costs such as car-hire costs and shared accommodations.

Why not combine business with pleasure? If you have the opportunity to travel for business, you can enjoy some new restaurants, hotels, or entertainment spots with your business associates and be able to get some tax relief from Uncle Sam. Or, maybe you can take some “personal time” on the road and do some job hunting on your trip to get some tax breaks.